• Event Coordinator (Contract)

    Job Locations US-TX-Irving
    Posted Date 3 days ago(11/9/2018 6:28 PM)
    Job ID
    # of Openings
  • Overview

    Position Purpose

    Responsible for successful proactive customer service and quality relationships with YPO members relating to our event offerings.

    Provides event support (pre-event and occasionally on-site) and coordinates communications to member champions, YPO event managers and the YPO management team. Responsible for up-to-date knowledge of registration policies and procedures. Has significant interaction at all levels with YPO membership and YPO management team.



    Primary Responsibilities


    • Accountable for the entire registration process for assigned events
    • Creates set-up of websites for assigned event registrations, utilizing Cvent
    • Coordinates and develops registration reports on behalf of assigned events
    • On occasion, and as needed, provides on-site management and support of the registration process
    • Responds in a quality and timely fashion to all general registration inquiries from members and staff, including event registration and logistics; manages open support tickets appropriately
    • Provides proactive customer service as primary YPO contact for all event-related member needs
    • Committed to and promotes YPO’s philosophy for a positive member experience and one-on-one personal communications
    • Increases YPO member involvement outside the chapter via international event participation using outbound calling campaigns and inbound call management to encourage event registration
    • Works with event managers to coordinate name badge production as appropriate and required for event
    • Communicates member feedback to management staff to enhance systems and programs
    • Assists in developing and documenting new processes and system improvements, simplifying transactions, enhancing service and enriching member interaction with YPO
    • Responsible for accurately maintaining database records for event registration, data for assigned events, and member records that pertain to such
    • Coordinates with finance department to process event payments on behalf of YPO members and actively monitors financial transactions
    • Responsible for collection of event registration fees before event occurs; participates with event manager in certain situations to collect fees post-event
    • Respond to askevents@ypo.org email within 24 business hours or less
    • Regular and timely attendance and service with a smile



    • Strong background and experience in delivering exceptional customer service
    • Event Coordination experience required
    • Ability to work collaboratively in a multi-cultural organization
    • Must have exceptional attention to detail and the ability to stay highly organized
    • Proficient in specific software programs and tools: Microsoft Office Suite (Outlook, Excel); Cvent; Salesforce


    Schedule & Availability

    • Ability to work flexible and/or extended hours as needed and willingness to travel
    • Will periodically need to be present at events 



    YPO is an Equal Opportunity Employer. YPO takes pride in supporting a diverse workforce and demonstrates this through its policies and practices. YPO does not discriminate in recruiting, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability or any other legally protected status.


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