• Recruiting Specialist

    Job ID
    # of Openings
    Posted Date
    3 months ago(10/24/2018 5:15 PM)
  • Overview


    The purpose of this position is to create a seamless and engaging experience for candidates and new hires alike. Primary responsibilities include the coordination of workflows supporting the management team life cycle recruitment, pre-boarding, on-boarding, off-boarding and other HR processes as assigned.



    • Recruitment Process Support:
    o Partner with Senior Manager and Marcom then manage social media mediums for YPO employment branding, responding to comments and passive sourcing globally (LinkedIn, Glassdoor, others).
    o Creative writer to support recruiters in translating job description into eye catching, compelling job posting that attracts high quality, qualified candidates.
    o Scheduling candidate interviews across multiple departments and global locations.
    o Manages the development of employment e-files.
    o Manages the development of offer documents (offer letters, statement of work agreements, master service agreements, international consultancy agreements and agency profile information summaries, etc…).
    o Supports recruiters with sending offers in Docusign then communicating acceptances and filing documents in e-files.
    o Manages the background screening for all new hires and contractors.
    o Supports team by managing KPIs and metric reporting weekly, monthly and as requested.
    o Support the processing of referral bonus by communicating with payroll and the referring team member in a timely manner.
    o Conducts routine audits of various records (e-files, offer zip files, country specific onboarding plans,etc…) to ensure accuracy and compliance.
    o Updates recruiting, hiring and onboarding processes as needed.
    o Acts as system administrator for iCIMS (applicant tracking system) and updates titles, names, departments, etc… on an on-going and regular basis.

    • On-boarding Support:
    o Manages the on-boarding process for all new hires and contractors to ensure they have a phenomenal and positive experience.
    o Develop welcome email with links to frequently used sites and information to help they get started.
    o Ensure their equipment has arrived and they are scheduled in new hire orientation.
    o Schedule 1:1 with the new hire and payroll, training, benefits to ensure a positive transition into YPO.
    o Liaison with other HR team members to ensure data transfer, accuracy and timeliness of new hires (payroll, benefits, training and facilities).


    • Serve as a conduit for general HR inquiries (email inbox ncareers@ypo.org).
    • Support HR director with coordinating initiatives, in-person meetings, conference calls, written updates, presentations and meeting materials, and other administrative tasks.
    • May provide on-going reception relief support.
    • Assist department with various projects, research, process documentation, and other duties as assigned.


    • Respect integrity of data and confidentiality required of this position.
    • In depth knowledge of HR and recruitment practices and processes.
    • Ability to assess priorities and timelines to ensure deadlines are met.
    • Maintain a high level of integrity in all business relationships, both internally and externally.
    • Strong commitment to detail and organizational skills.
    • Exceptional customer service orientation
    • Able to display positivity, energy and joy for the work.
    • Willingness to work flexible and/or extended hours as needed.
    • Resourceful and able to work independently with good judgment, initiative, common sense, sense of humor, pleasant to work with, and a good team member.

    • Minimum 2 - 3 years’ experience; preferably in an HR department with multi-site locations.


    • Bachelor’s degree or pursuing bachelor degree with translatable experience preferred.
    • Knowledge of domestic and international business protocols.
    • Proficient in Microsoft Office systems.
    • Sensitivity to a multi-cultural, global environment.


    YPO is an Equal Opportunity Employer. YPO takes pride in supporting a diverse workforce and demonstrates this through its policies and practices. YPO does not discriminate in recruiting, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability or any other legally protected status.


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